Here’s a super simple framework to manage your growing team

Photo credit: matimix / 123RF Stock Photo.

Leadership is a concept that deserves more attention in the startup world. In both corporate and non-corporate environments, many people fear the topic because it is an intangible concept that cannot be measured directly by hard numbers and metrics. (Asians don’t like that.) However, entrepreneurs need to treat leadership seriously if they intend to build a sustainable and lasting business.

There isn’t a hard and fast rule to make you a great leader but there are ways to train yourself to become one. It requires a great deal of discipline to constantly educate yourself about different management methodologies, put them into practice, and then decide whether it suits you. You will need to keep iterating this process until you find your leadership style.

In a chaos-filled startup, it’s crucial to set a great example and implement some structure right at the beginning. Any unnecessary conflict when you are full steam ahead is the last thing you’ll need because you’ll have millions of things on your to-do list. You want to eliminate as many unnecessary problems as you can foresee. In this case, you can construct a leadership framework that will help you minimize conflict and maximize productivity.

From my limited experience working as a team leader and member in both a diverse and homogeneous work environment, I found that the JEG framework works best, especially in an early stage startup with small teams.

The JEG framework consists of job, expectations, and goals. In this framework, the team leader will have a 1-on-1 with an employee when they first join to finalize job descriptions, manage expectations, and set personal/professional goals. This will be documented and reviewed at a regular period (for example 1 month) to ensure it’s still relevant to the situation.

Job

This is almost like a practice on drawing lines. Understandably, in an early stage startup environment, everyone may need to do everything. However, it’s a healthy practice to go back to the drawing board to finalize what falls within the scope of a specific role to avoid any confusion.

You ideally want to capture the key elements of each role to allow flexibility when assigning new tasks. MaRS provides quite an exhaustive guide on this but, of course, you should only adopt what makes sense to your company and the stage it’s in. This is important to ensure the team is clear about their job requirements so they can always deliver.

Expectation

Personally, I think this is the most important aspect. It is especially important in a team environment because when there is a mismatch of expectations, conflict will often ensue.

In this case, expectation management is two-way traffic. Ask what your team expects of you and tell them what you expect of them, then proceed to calibrate an arrangement in which both parties are comfortable.

If you like to be hands-off as much as you can, then it’s important to convey this at the beginning so your lack of involvement is not seen as apathy. In another case, your sales rep may prefer to communicate via messaging app and thus may tend not to respond to email. It’s important for you to understand this at the outset so you know it’s just a habit, not a sign of disrespect or a lack of commitment.

Expectations take many forms but I specifically like to emphasize on managing day-to-day expectations and its impact on colleagues’ behavior, collaboration, and culture. Clarity = win.

Goals

Professional goals

What are the team goals? What is an employee’s individual goal? How will all these be measured?

How will JEG help?